Submitting your artwork

What type of work may I enter?

Works in any style, medium and on any material may be submitted, provided they are in keeping with miniature techniques. All work is subject to selection by the Selection Committee.

What are the size limits on Portraits?

Heads which are the primary focus of the work must not be larger than 2". ‘Heads’ is interpreted as ‘heads with normal hairstyles’ and does not include hats, head-dresses or unusual built-up hairstyles; for pets, ‘heads’ includes ears. The final decision will be at the complete discretion of the Council.

What is the maximum overall artwork size?

The maximum overall sizes for miniatures including painting, frame and mount if any, are:

Rectangles and Ovals: 4.5" x 6" (11.5 x 15cm)

Squares: 4.5" x 4.5" (11.5 x 11.5cm)

Round: 4.5" (11.5cm) diameter

Mounts: must not be wider than 3/4" (2cm) top and sides with 1" (2.5cm) at the bottom or 3/4" (2cm) all round.

Frames: should not be wider than 1" (2.5cm) nor deeper than 3/4" (2cm) and cannot be placed if they are very heavy.

Sculpture: should not exceed 8" (20cm) across the longest measurement and include the base.

How many works may I enter?

For Non Members, up to 5 miniatures may be submitted.

For Full Members (RMS) up to 8 miniatures may be submitted, plus, up to 4 larger works.

For Associate Members (ARMS) up to 6 miniatures may be submitted, plus, up to 4 larger works.

Does all my work need to be for sale?

All work submitted must be for sale, unless its human/pet Portrait work. See the Not For Sale (NFS) Rule.

When does the 'Not for Sale' (NFS) Rule apply?

Only human or pet portraits may be submitted NFS ie. for exhibition only. Portrait artists benefiting from this exception must, however, send in one non-commissioned work (not necessarily a portrait) which must be for sale and must be of equal value and quality as the commissioned work. Prices for portraits not for sale, including the commission due to the Society on commissioned work (no VAT will be due on commission) should be entered on the schedule in brackets before NFS. They will appear, also in brackets, before NFS in the catalogue as a useful guide to clients who wish to place a commission. Artists wishing to take advantage of the NFS rule above should note that, if the work submitted for sale is inferior in quality to the work NFS, all of the submitted works may be rejected by the Selection Committee. Royal portraits are admissible only if they are bona fide commissions for which sittings have been granted, or historical, or by the Selection Committee’s special permission.

What is the minimum price should I place on my work?

All work must be for sale, except that entered under the N.F.S rule. Minimum prices are £350 for portraits, £150 for subject work and £150 for sculpture.

Should the price of my work include commission?

Yes, the price of works should include an allowance for the Royal Miniature Society commission of 42% (Non Member) or 37% Member (ARMS/RMS). If you are registered for VAT, then the VAT due on the selling price of the work should be included in the price.

Can I submit work if I am not a UK resident?

Yes, we welcome artists to submit work to this miniature exhibition, even if you are not normally resident in the UK.

If you live in the European Union (EU) without a UK residence and your work is sold at the exhibition you have a responsibility to register an account for UK VAT with H.M. Revenue & Customs.
Artists without a UK residence (known as ‘NETPs’ – non-established taxable persons) will find further details on ‘NETP’ status and how to register for VAT at www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Apr 2017), under the heading ‘Should I be registered for VAT’.  Please note, the registration process can take up to 4 weeks.  Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or, if your call is from outside the UK, +44 2920501 261.

How much does it cost to enter?

For Non members the entry fee is £15.00 (incl VAT) for each work, which is non refundable.

For members (ARMS & RMS) entry is free.

How do I pay my entry fee?

1) Card Machine, please ring Claire Hucker  on: 01454 269268 (Mon-Fri, 10-4pm)

2) BACS, to Royal Miniature Society
Sort Code: 30-93-45
Account number: 00640264
IBAN: GB97LOYD30934500640264
Ref: 'Entry Fee'

3) Cheque, attached to your submission form, for the total amount, made payable to 'The Royal Miniature Society' and hand it in/post it with you work on submission day. 

Note: On submission day, payment can only be made by cash or cheque

Where do I send my work?

Work should be sent to: Royal Miniature Society, c/o Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD, by the date specified. Unsold or rejected work can be returned by 'Picture Post' who charge a fee for this service.

Should I include devices for hanging?

No, do not attach any hanging devices to your work. However, hanging loops that are part of the frame design e.g. brass oval frames with a hanging loop at the top of the frame are acceptable. We operate our own hanging system. All hooks, eyes and wires must be removed before delivery to the Mall Galleries and works should be unwrapped on arrival (if hand delivering) before being presented to our handling team.

How should I present my finished work?

Please pay attention to this section as bad presentation may prejudice acceptance.

Frames should be of good quality and hold the work, mounts and glass securely. Pay particular attention to the mounts, they must be clean, the inside bevel edge should not be badly cut or overcut at the corners. Sellotape or masking tape sealing of the back of the miniature is not acceptable, although brown gummed tape is acceptable. The glass must be clean, particularly inside. Non-reflective glass is not allowed. There should be absolutely no stands or other protrusions such as screw eyes on the backs of miniatures, unless they are attached decoratively to the frame, (usually oval frames). The final decision will be at the discretion of the Council.

How do I find out if my work has been accepted?

On HAND IN DAY, each art work submitted will be given a registration number. ie: R1, R2 etc. and recorded on 'page two' of the entry form, for your records. If you have not delivered your work personally to the Mall Galleries, these numbers will be emailed or posted to you on SELECTION NOTIFICATION day.

On SELECTION NOTIFICATION day, the registration numbers will be entered onto the website. It is up to you to see if your work has been accepted.

If the Registration number is not listed, your work has not been accepted at this time.

How do I become an Associate Member (ARMS) of the Royal Miniature Society?

The Selection Committee of the Society elects Associate Members once a year at the selection of work for the Annual Open Exhibition.

The Selection Committee looks only at the work submitted, it will not consider transparencies, photographs, web sites or CVs. Therefore, the only method of becoming an Associate Member is to submit work to the Society for the Annual Open Exhibition.

Artists wishing to be considered for Associate Membership must submit the maximum of five works. An artist who had five works accepted in the previous year should send five new works and write CANDIDATE at the top of the entry form, if wishing to be considered.

Subject to the acceptance of all five works, the artist could be elected to Associate Membership, however the process is by no means automatic. This means that an artist will need to have five out of five works selected in two consecutive years. 
The five works do not have to be of the same size, medium, subject or frame - they should be best work, however.

How do I become a Full Member (RMS) of the Royal Miniature Society?

The Selection Committee of the Society elects Full Members once a year at the selection of work for the Annual Open Exhibition. Provided you have been an Associate member for a full three years. 

Artists wishing to be considered for Full Membership must submit the maximum of six works and have had six works accepted the prevoius year. An Associate member who had six works accepted in the previous year should send six new works and write CANDIDATE at the top of the entry form, if wishing to be considered.

Example: If you became an Associate member in 2016, 2017, 2018 (six works must be accepted, 2019 (six works must be accepted) to become a full member in this yeear.

Subject to the acceptance of all six works, the artist could be elected to Full Membership, however the process is by no means automatic. This means that an artist will need to have six out of six works selected in two consecutive years.

The six works do not have to be of the same size, medium, subject or frame - they should be best work, however.