Submitting your artwork

What type of work may I enter?

Works in any style, medium and on any material may be submitted, provided they are in keeping with miniature techniques. All work is subject to selection by the Selection Committee.

What are the size limits on Portraits?

Heads which are the primary focus of the work must not be larger than 2". ‘Heads’ is interpreted as ‘heads with normal hairstyles’ and does not include hats, head-dresses or unusual built-up hairstyles; for Animals, ‘heads’ includes ears. The final decision will be at the complete discretion of the Council.

What is the maximum overall artwork size?

The maximum overall sizes for miniatures including painting, frame and mount if any, are:

Rectangles and Ovals: 4.5" x 6" (11.5 x 15cm)

Squares: 4.5" x 4.5" (11.5 x 11.5cm)

Round: 4.5" (11.5cm) diameter

Mounts: must not be wider than 3/4" (2cm) top and sides with 1" (2.5cm) at the bottom or 3/4" (2cm) all round.

Frames: should not be wider than 1" (2.5cm) nor deeper than 3/4" (2cm) and cannot be placed if they are very heavy.

Sculpture: should not exceed 8" (20cm) across the longest measurement and include the base.

How many works may I enter?

For Non Members, up to 5 miniatures may be submitted. (a reduced entry fee applies for ages 18-30) see below.
For Associate Members (ARMS) up to 6 miniatures may be submitted, plus, up to 4 larger works.
For Full Members (RMS) up to 8 miniatures may be submitted, plus, up to 4 larger works.

Does all my work need to be for sale?

All work submitted must be for sale, unless its human/pet Portrait work. See the Not For Sale (NFS) Rule.

When does the 'Not for Sale' (NFS) Rule apply?

Only human or animal portraits may be submitted NFS ie. for exhibition only. Portrait artists benefiting from this exception must, however, send in one non-commissioned work (not necessarily a portrait) which must be for sale and must be of equal value and quality as the commissioned work. Prices for portraits not for sale, including the commission due to the Society on commissioned work (no VAT will be due on commission) should be entered on the schedule in brackets before NFS. They will appear, also in brackets, before NFS in the catalogue as a useful guide to clients who wish to place a commission. Artists wishing to take advantage of the NFS rule above should note that, if the work submitted for sale is inferior in quality to the work NFS, all of the submitted works may be rejected by the Selection Committee. Royal portraits are admissible only if they are bona fide commissions for which sittings have been granted, or historical, or by the Selection Committee’s special permission.

What is the minimum price should I place on my work?

All work must be for sale, except that entered under the N.F.S rule. Minimum prices are £350 for portraits, £190 for subject work and £190 for sculpture.

Should the price of my work include commission?

Yes, the price of works should include an allowance for the Royal Miniature Society commission of 45% (Non Member) or 40% Member (ARMS/RMS). If you are registered for VAT, then the VAT due on the selling price of the work should be included in the price.

Can I submit work if I am not a UK resident?

Yes, we welcome artists to submit work to this miniature exhibition, even if you are not normally resident in the UK.
If you live in the European Union (EU) without a UK residence and your work is sold at the exhibition you have a responsibility to register an account for UK VAT with H.M. Revenue & Customs.
Artists without a UK residence (known as ‘NETPs’ – non-established taxable persons) will find further details on ‘NETP’ status and how to register for VAT at www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Apr 2017), under the heading ‘Should I be registered for VAT’.  Please note, the registration process can take up to 4 weeks.  Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or, if your call is from outside the UK, +44 2920501 261.

How much does it cost to enter?

For Non Members the submission fee is £15.00 (incl VAT) for each work, which is non refundable.
For Young Artists (age 18-30) the submission fee is £12.00 (incl VAT) for each work, which is non refundable.
There is no Submission Fee for Members and Associates.

How do I pay my Entry fee?

1. PAYPAL: please select payment type from drop down box and continue to PayPal.

2. BACSRoyal Miniature Society, Sort Code: 30-93-45, Account number: 00640264 IBAN: GB97LOYD30934500640264 - BIC/SWIFT LOYDGB21284. Ref: 'Submission Fee'
(deadline for online payments Friday 15th Nov)

3. DEBIT/CREDIT CARD payments: Via SquareUp or Cash on Hand-in Day (Sunday 17th Nov)

How do I pay my Entry fee?

Please select (prices per work)

Where do I send my work?

Work should be sent to: Royal Miniature Society, c/o Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD, by the date specified. Unsold or rejected work can be returned by 'Picture Post Art' who charge a fee for this service.

Should I include devices for hanging?

  • Triangle hangers
  • Triangle hangers

Yes, please attach a hanging device to your frame. 

Hangings such as a D ring or triangular ring should be fixed to the frame, top centre and must be able to fold back flat behind the frame or O ring fixed to the backing board. These can be obtained from a good framer or Polymers Plus/Hobby Craft/Hardware store. NO screw eyes please. If a hanging loop is already part of the frame design e.g. brass oval frames with a hanging loop at the top of the frame, no additional D ring is required.

[Large works (Members only): No hanging devices are required on your large works, as mirror plates are screwed onto the backs of the frames. Please attach a luggage label to the back clearly stating your name, title and medium of work, this is so we can identify the works once they are up on the wall.]

How should I present my finished work?

Please pay attention to this section as bad presentation may prejudice acceptance.

Frames should be of good quality and hold the work, mounts and glass securely. Pay particular attention to the mounts, they must be clean, the inside bevel edge should not be badly cut or overcut at the corners. Sellotape or masking tape sealing of the back of the miniature is not acceptable, although brown gummed tape is acceptable. The glass must be clean, particularly inside. Non-reflective glass is not allowed.

How do I find out if my work has been accepted?

On HAND-IN DAY, each art work submitted will be given a registration number. ie: R1, R2 etc. and recorded on 'page two' of the entry form, for your records. If you have not delivered your work personally to the Mall Galleries, these numbers will be emailed or posted to you on SELECTION NOTIFICATION day.

On SELECTION NOTIFICATION day, the registration numbers will be entered onto the website. It is up to you to see if your work has been accepted.

If the Registration number is not listed, your work has not been accepted at this time.

Are there many Awards?

Awards for 2019:
The Gold Memorial Bowl Award for the Best Miniature Work in the Exhibition - £750
The Prince of Wales Award for Outstanding Miniature Painting
The President’s Special Commendation - certificates for the President’s choice of miniature and large work.
The Society’s Award for the Best Set - £500 for the best set of five or more works
The Mundy Sovereign Portrait Award - a sovereign mounted in a framed certificate for the best portrait
The Bidder and Borne Award - £350 for the finest piece of the Sculptors and Gravers art
Peter Charles Booth Memorial Award - solid silver Armada Presentation Plate
Anita Emmerich Presentation Award - silver gilt magnifying glass
Anthony J Lester Art Critics Award
Anthony J Lester Young Artists Award - £250
Arturi Phillips `Connoisseur` Award - £500 for a portrait of any living thing
The Elizabeth Meek Award
People’s Choice Award - £250
Joan Cornish Willies Award for Outstanding Traditional Miniature Oil Painting - £100

How do I become an Associate Member (ARMS) of the Royal Miniature Society?

An artist is eligible for consideration for Associate Membership (ARMS) if they have had five works accepted in the previous annual exhibition. If all five works submitted for the current exhibition are accepted then the Selection Committee will consider them for election to Associate Membership. If elected the artist will become ARMS for the current exhibition and the submission fees detailed in this information sheet will be still be payable. The Associate membership subscription will be due from the January following election. An artist wishing to be considered should write “CANDIDATE” at the top of their schedule.  

How do I become a Full Member (RMS) of the Royal Miniature Society?

Associate Members must have 5 works accepted in three exhibitions running. 6 works must be submitted and accepted in the 4th year. An Associate Member wishing to be considered for election to full Membership should write 'CANDIDATE' at the top of the schedule.
The decision is then voted on by the Selection Committee and their decision is final.
If elected, the Associate Member will become a full Member (RMS) immediately.